Contributed by Adina Riggins
Reflections: A Look Back
- Records Management (RM) had a presence at UNCW's celebration of Love Data Week last February. 17 people attended the online session “Let’s Talk about Administrative Data: A Conversation about Archiving the Data in Your Office.” Slides are available here. What RM topics do you want to see addressed during next year's Love Data Week? The theme will be “My kind of data.”
- Records and Information Management Month, April 2023 - University Archives held a total of 4 workshops–one on Zoom and 3 others around campus. There were 48 attendees altogether. Check out this handy Records Management Guide customized for UNCW.
News & Updates
- Please continue to refer to the UNC System Records Schedule (2021). The Record Analysis Unit at the State Archives is currently short-staffed with only two analysts in Raleigh and two regional analysts. Please send suggestions for schedule updates and revisions to University Archives for consideration by the State Archives.
- Following the RM workshops this past spring, we in University Archives have had the opportunity to consult with several staff members at UNC Wilmington on records management questions. A valuable reminder: Adhering to the records schedule is a process! Making a plan, testing, and communicating with stakeholders and the public are components of a records management project. It is fine to build time into your projects to complete these steps as you move toward compliance.
- Do you produce state publications? Examples are university and departmental magazines, books published by the university, the Atlantis and other creative magazines, strategic plans, exhibition catalogues, and more. NC General Statute 125 set up a process for schools in the UNC system – as state agencies – to send 10 printed copies and/or a digital version to the State Publications Clearinghouse at the State Library of NC. Copies are then distributed to designated libraries throughout the state in addition to the Library of Congress. See guidelines on donating to the State Publications Clearinghouse.