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CAROLINA ARCHIVISTS

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 2024 Conference Schedule 

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All conference events will take place at the State Archives of North Carolina, unless otherwise stated.

Events with an asterisk* require a separate registration or an attendance selection during conference registration.

More information about the Special Events held over the course of the conference can be found HERE.

|           Wednesday, April 17           |

|            Thursday, April 18              |

|                 Friday, April 19               |

9:00 am - 5:00 pm

Pre-Conference Workshops

@ NC Museum of History and State Archives*

7:00 - 9:00 pm

Trivia at the Times

@ Raleigh Times Bar*


 To view the complete details, scroll down or click HERE.

8:00 - 8:45 am

Registration and breakfast courtesy of Empire Eats (Lobby)

8:45 - 9:45 am

Plenary 1: Looking Back (Auditorium)

9:45 - 10:00 am

Break

Vendors and Posters in lobby 

10:00 - 11:00 am

Concurrent Sessions 1

11:00 - 11:15 am

Break

Vendors and Posters in lobby

11:15 am - 12:15 pm

Concurrent Sessions 2

12:15 - 1:30 pm

Lunch provided by The Pit (Empire Eats) 

1:30 - 2:45 pm

Plenary 2: Looking Forward (Auditorium)

2:45 - 3:00 pm

Break

Vendors and Posters in lobby

3:00 - 4:00 pm

Concurrent Sessions 3

4:00 - 5:00 pm

Poster Session and Vendor Exhibition

5:30 - 8:00 pm

SNCA 40th Anniversary Reception

@ All Saints’ Chapel*


 To view the complete details, scroll down or click HERE.

8:00 - 8:45 am

Breakfast courtesy of Empire Eats

8:45 - 10:00 am

SNCA Business Meeting (Auditorium)

10:00 - 10:15 am

Break

10:15 - 11:15 am

Concurrent Sessions 4

11:15 - 11:30 am

Break

11:30 am - 12:30 pm

Concurrent Sessions 5

12:30 - 1:00 pm

Conference wrap-up (Auditorium)

2:00 pm

Optional Repository Tours*

@ Various Locations


 To view the complete details, scroll down or click HERE.

WEDNESDAY, april 17

9:00 am - 5 pm

Pre-Conference Workshops

SNCA will offer three pre-conference workshops. These will take place at the North Carolina Museum of History.

Please note: Workshops have capacity limitations. If the workshop is full, you will be waitlisted.

9:00 am @ LONGLEAF ROOM

WORKSHOP A: Exploring Federal Records for Genealogy Research

Instructor: Jennifer Daugherty (East Carolina University)

Length: 2.5 hours

The United States federal government documented a wealth of information about people in a variety of ways. From the U.S. Federal census records to Social Security Administration Applications and claims, different aspects of life can be found within these records. This workshop will explore those types of documents commonly used for genealogical research, but it will also delve into how to find and search within more complex resources like the U.S. Congressional Serial Set. The effect the evolving structure of the government and shifting legal frameworks had on where records could be found will also be covered.

Government websites like the National Archives and Records Administration and the Library of Congress and how to search within these repositories will be explored. Participants will have the opportunity to follow along with hands-on activities throughout the workshop. 

The program is aimed at anyone who works with those doing historical biographical research or genealogy research specifically aimed at US Federal documents. Please note: Registrants will need a computer for the hands-on activities - please bring your own with you to the workshop.

1:00 pm @ LONGLEAF ROOM

WORKSHOP B: Cultivating Copyright Knowledge for Archives

Instructors:  Anne Gilliland (UNC Chapel Hill, Library Copyright Institute), Kate Dickson (Duke University, Library Copyright Institute),

Maggie Dickson (Duke University), Nick Graham (UNC Chapel Hill)

Length: 4 hours

LCI is an IMLS-funded initiative with the goal of diversifying the number of librarians and archivists who have extensive training on the copyright laws that govern distance education support, e-reserves, digitization, and other services that are critical to modern library users. LCI focuses on providing training to staff at under-resourced institutions that are not able to hire intellectual property experts.

Copyright literacy empowers librarians and archivists to initiate activities that increase inclusion, diversity, equity, and accessibility of information. LCI participants will gain more confidence to initiate digitization projects that increase the accessibility of collections and connect the students most in need with necessary library resources. Similarly, they will have more confidence as they make decisions about reproduction and display of content that will open up distance learning and open educational resources to a wider array of students.

LCI’s 4 hour pre-conference workshop will give participants a general introduction to copyright law and then take a closer look at how copyright law affects libraries, archives, and cultural heritage institutions. The workshop will utilize case studies, hypotheticals, and practical application discussions to give archivists the tools to recognize and analyze copyright issues that affect their workflows and institutions.

1:00 pm @ DEMONSTRATION GALLERY

WORKSHOP C: Mentoring: Establishing Programs, Supporting Mentors and Ensuring Mentees Benefit

Instructors: Kelly Spring (East Carolina University) and John Dunning (East Carolina University)

Length: 4 hours

This workshop will identify the key characteristics of a mentoring program and explain how it can be established. It will examine the role and responsibilities of mentors and how to mentor well. It will also look at the role of the mentee and how they can get the most out of the mentored experience. Facilitators will draw on their involvement in developing and participating in mentoring programs, including their experience as a mentee and in mentoring others

Audience: Primarily for those interested in starting a mentoring program or improving an existing program. Will also be good for those interested in becoming a mentor (either at their institution or with a professional organization) or who are simply curious about what mentorship can potentially be about.

Mentoring schemas: John and Kelly will present four different types of programs based on their experience. If time allows, we have an additional two that are pseudo-mentoring ideas. The main four are ECU Joyner Library, ECU Faculty, International Council on Archives, Society of American Archivists.

7:00 - 9:00 pm @ The Raleigh Times, 14 E Hargett St.

Trivia at the Times*

Inspired by the State Archives’ successful “NC Trivia LIVE” program and your favorite bar trivia, come out to the Raleigh Times for this battle of wits in archives-inspired questions. For more information, view the Special Events page HERE.

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thursday, april 18

8:00-8:45 am

Registration and breakfast courtesy of Empire Eats (Lobby)


8:45-9:45 am

Plenary 1: Looking Back (Auditorium)


Welcome Remarks from SNCA President Stephanie Bennett and VP and Programming Chair Josh Hager

Conversation with past and present SNCA leaders about the impact of the organization over forty years


9:45-10:00 am

Break – Vendors and Posters available in lobby 


10:00-11:00 amConcurrent Sessions 1 

1A - Auditorium

Listen and Listen Again: Community-first Archiving and Events

Led by community members, the Jackson Center launched an innovative community history website and digital archive, From the Rock Wall: Living Histories of Black Chapel Hill/Carrboro. Staff will speak about the technical aspects of the website and how they use the archive as the foundation for events and to fuel community connection. Listen to community members speak about their involvement in the production of the website and as hosts for community events.

Speakers:

  • Anna Spencer, Co-director of Public History, Marian Cheek Jackson Center
  • Dr. Kathryn Wall, Co-director of Public History, Marian Cheek Jackson Center
  • Kathy Atwater, Community Advocacy Specialist and community member, Marian Cheek Jackson Center
  • Patricia Jackson, Community Member
  • Chaitra Powell, Community Member
  • Additional community members to be added


    1B - Room 308 (Capacity: 40 attendees)

    Trading Digital Spaces: Migrating DAMS

    Does the thought of changing digital asset management systems fill you with dread? No idea where to begin? The State Archives of North Carolina and the State Library of North Carolina recently underwent a DAMS migration from CONTENTdm to Quartex. Come learn how we selected our new system, who all should be involved in a migration project, how to get your content from Point A to Point B, challenges faced, and lessons learned.

    Speakers:

    • Olivia Carlisle. Information Management Archivist, State Archives of North Carolina
    • Rebecca Forbes, Cataloging Librarian, State Library of North Carolina
    • Victoria Haas, Digital Projects Librarian, State LIbrary of North Carolina


      11:00-11:15 am

      Break – Vendors and Posters available


      11:15 am -12:15 pm - Concurrent Sessions 2

      2A - Auditorium - Digital Records Spotlight


      Hostages in the Archive: Opportunities and Challenges of Collecting Modern Film and Television - Christina Kavanaugh, Student, UNC Greensboro

      • The streaming model of distribution for digital film and television poses an enormous challenge to the preservation of our cultural heritage, as they occupy a vital storytelling niche. In this session I will discuss how software such as distributed ledger can allow archives to manage cultural heritage items, along with challenges in implementing access. This has dire consequences for our ability to access cultural heritage materials and risks them becoming lost media within our lifetimes.

      Castle on a Hill: A Digital History of the Loray Mill Strike - Iain Nolen-Weathington, Student, UNC Greensboro

      • A digital capstone of one of the deadliest strikes in North Carolina history. In cooperation with the Gaston County Museum, it presents the 1929 strike in Gastonia by the National Textile Workers’ Union against the Loray Mill. It features a timeline, artifacts, and profiles on major figures from the conflict.

      Creating Online Exhibits using Omeka: Challenges and Possibilities - Randall Bowman, Archivist and Assistant Librarian, Elon University

      • Online exhibits offer great outreach possibilities to make archival collections available to a wider audience, as well as saving wear and tear on documents and artifacts. This panel presentation will discuss the challenges in using Omeka to create an exhibit about Dewey Hooper, an Elon College graduate who was an Army Air Force pilot during World War II. Omeka’s capabilities such as creating online galleries and metadata for items added to an exhibit will be explored.

      Schedule continues into next column.

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      2B - Room 308 (Capacity: 40 attendees)

      Emphasizing Community in Community College Archives: Outreach Efforts to Increase Engagement with the Central Piedmont Archives


      Since moving into its new location, the Central Piedmont Community College Archives has worked with internal and external partners to engage with its community and create connections beyond the classroom. This presentation will focus on three outreach initiatives that have helped increase archival awareness and engagement at the Central Piedmont Archives. It will also provide tips and recommendations on how to implement these activities within other organizations.

      Speakers:

        • Erin Allsop, College Archivist, Central Piedmont Community College
        • Johnamarie Macias, Librarian-Archivist, Central Piedmont Community College 


      12:15-1:30 pm

      Lunch provided by The Pit (Empire Eats)


      1:30-2:45 pm

      Plenary 2: Looking Forward (Auditorium)


      Presentation of SNCA Awards


      Keynote Address by Dr. Darin Waters, Deputy Secretary of Archives of History, North Carolina Department of Natural and Cultural Resources


      2:45-3:00 pm

      Break – Vendors and Posters Available


      3:00-4:00 pm - Concurrent Sessions 3

      3A - Auditorium - Lightning Talks on Documenting Student Populations


      Advancing Inclusivity and Engagement in the University Archives - Kathy Evans, Reference and Archives Librarian, Shenandoah University (Smith Library)

      This lightning talk will summarize my experiences these last three years regarding the lack of student narratives in my organization's history, particularly the histories of underrepresented students. I would like to highlight some valuable collections we discovered as a result of these experiences. I would also like to discuss the notice the archive received from these experiences plus our future strategies to fill the gaps in the history of our institution.


      Moderated Discussion on Documenting Student Life, Ashelee Gerald-Hill, Processing Archivist, Wake Forest University

      This session will be for archival professionals to exchange their experiences working in university archives and share thoughts and ideas about what collection development and management will look like for materials that are supposed to document student life in the future. Additionally, participants can share resources and discuss actions they are taking to cultivate relationships across the campus to encourage and curate student-created materials.

      3B - Room 308 (Capacity: 40 attendees) - Staffing and professional development spotlight

      How to Juggle: Managing Staffing Changes and an Off-Site Storage Move - Anna Smith, Manuscripts and Archives Processor, Appalachian State University

      • Over the past year, the Appalachian State University Libraries have worked towards securing and moving the University Records Center to an off-site storage facility. After the University Archivist/Manager of the Records Center resigned in July 2023, project management shifted from shared responsibilities to a single person. This presentation will describe how the move was managed, impacts on other job duties, and lessons learned throughout the process when trying to do more with less.
        Establishing and Managing a Professional Development Program for Archives Staff - Jonathan Lawler, Archivist and Digital Collections Manager, Southeastern Baptist Theological Seminary
        • Instituting a professional development program is one way to manage human resources well—particularly for staff members who do not possess formal library or archival training. The benefits to the employee include increased confidence, job satisfaction, and marketable skills. The institution gains from adherence to current standards and best practices and fulfillment of accreditation requirements. This presentation examines the creation, implementation, evolution, and evaluation of the professional development program in Southeastern Baptist Theological Seminary’s Archives. 

        4:00-5:00 pm

        Poster Session and Vendor Exhibition

        Posters

          • Forgotten Records: The Search for Fuquay Consolidated

        • Rachel McLaughlin, Wake County Public Library
          • Practical Advice for the Project Archivist

        • Kate Trathen, Wake Forest University
          • Out of Optical Storage and Into Social Media Feeds: Using Adobe Premiere Pro to Migrate Video From Optical Media

        • Johnamarie Macias, Central Piedmont Community College


        5:30-8:00 pm

        SNCA 40th Anniversary Reception at All Saints’ Chapel*

        For more information, view the Special Events page HERE.

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        friday, april 19

        8:00-8:45 am

        Breakfast courtesy of Empire Eats


        8:45-10:00 am

        SNCA Business Meeting (Auditorium)


        10:00-10:15 am

        Break


        10:15-11:15 am - Concurrent Sessions 4

        4A -  Auditorium - State Archives Spotlight
        More than Just the Numbers: Uncovering Hidden Narratives in a Legacy Financial Papers Reprocessing Project - Alexandra Dowrey, State Agency Records Description Archivist, and Caroline Waller, Digital Description Archivist, State Archives of North Carolina
        • This presentation explores managing a large-scale reprocessing project of the State Archives of North Carolina’s complex legacy collection, the Treasurer’s and Comptroller’s Papers. The collection contains financial records, but it tells a larger story than one of numbers alone. Presenters discuss how they used conscious description and a social history approach as a guiding philosophy for the project, while exploring the hidden narratives uncovered and how they increased visibility for groups underrepresented in their holdings.
        Connecting the Docs while Connecting the People: An Internship with the State Archives of North Carolina - Annabeth Poe, Assistant Oral Historian, State Archives of North Carolina
        • “Connecting the Docs: True Stories from the Old North State,” the State Archives of North Carolina’s podcast, details stories from the Archives’ collections to teach diverse state history. It also focuses on demystifying the historical research process and archival work to invite listeners to explore the Archives and tell stories for themselves. This presentation will focus on Poe's summer 2023 podcast internship at the Archives, where she participated in every part of the show’s creation. She plans to highlight the podcast’s storytelling strengths which help increase archival accessibility and connect it to her broader work with digital media and history as a recent graduate of NC State’s Public History program.

        4B - Room 308 (Capacity: 40 attendees)
        Discussion Forum: Creating Community Relations Through Archives Curriculum, The Faculty at East Carolina University MLS, Propose a Community Archives Focus

        This discussion forum will introduce members of the Society of North Carolina Archivists to a description of their proposed community archives concentration at East Carolina University's Master’s in Library Science (MLS) Program. Together, they will answer questions addressing the challenges and opportunities relating to the proposed program, courses, funding, sustainability, and potential collaborators. 

        Speakers:

            • Dr. Lindsay Mattock, Associate Professor, MLS Program Coordinator, ECU MLS Program
            • Dr. Vanessa Irvin, Associate Professor, ECU MLS Program
            • Dr. Vanessa Reyes, Assistant Professor, ECU MLS Program


        Schedule continues into next column.

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        11:15-11:30 am

        Break


        11:30 am -12:30 pm - Concurrent Sessions 5 
        5A - Auditorium

        Right Back Where We Started From: Collection Management and Processing of Wilson Library’s Backlog
        In preparation for the University of North Carolina at Chapel Hill’s three-year Wilson Library Improvement Project, the Technical Services for Special Collections staff is initiating a mass assessment and reorganization of the backlogged archival materials housed in Wilson Library. This presentation looks at the experiences of the School of Information and Library Science graduate students working on the project and how they learned to navigate collection management through high-level processing.

        Speakers:

            • Rebecca Brantley, Graduate Student, UNC Chapel Hill
            • Callie Beattie, Graduate Student, UNC Chapel Hill
            • Hannah Helmey, Graduate Student, UNC Chapel Hill
            • Kensi Laube, Graduate Student, UNC Chapel Hill
            • Dawne Lucas, Technical Services Archivist at Wilson Library, UNC Chapel Hill
            • Dr. Elliott Kuecker, Assistant Teaching Professor at SILS, UNC Chapel Hill

        5B - Room 308 (Capacity: 40 attendees)

        Innovative Approaches to Primary Source Instruction

        Incorporating primary sources into instruction comes with its own unique set of challenges. In order to address these challenges, it's important to reflect on previous pedagogy and teaching strategies and consider new instructional approaches for the future. Join us in this session, where panelists will offer their insight on primary source instruction and the strategies that have, or have not, worked for them.


        Speakers:

            • Jennifer Daugherty, Head of North Carolina Collection, East Carolina University
            • Kristen Daniel, Special Collections Instruction and Outreach Librarian, East Carolina University 

        12:30-1:00 pm

        Conference wrap-up (Auditorium)

        2:00 pm

        Optional Repository Tours*

        • State Archives of North Carolina
        • State Library of North Carolina
        • NC State University Libraries Special Collections Research Center, D. H. Hill Jr. Library

        Optional zine-making workshop following the NC State tour from 3:00-4:00 PM (registration required)

        Registration link: https://forms.gle/sf3StC8kaLt915UT7

        For more information, view the Special Events page HERE.

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