Annual Meeting Minutes & Reports

Responsible for calling and presiding over Board meetings, presiding over the annual business meeting, issuing official communication from the Society to external organizations, and facilitates adherence to Board Book for all Board members. 

Oversees and administers the fiscal aspects of the Society.  Appoints an assistant treasurer. Works with the membership chair to track the timely payment of membership dues and Program Chair to process registration fees.

Coordinates the planning and promotion of Archives Week. Supports initiatives that promote archives and the archival profession.

Oversees a committee that undertakes development efforts for the Society, including promotion of the Michelle Francis Endowment. Works with the Program Committee to secure sponsors for and present awards at the annual conference.

Directs and coordinates the activities of the education committee, which plans and promotes archival education opportunities.  Selects the Gene Williams Award and C. David Jackson Scholarship winners.

Oversees the Society listserv, website, and social media presence. Responsible for all electronic resources initiatives undertaken by the Society.

Oversees maintenance, design, and accuracy of the membership database, and sends out renewal notices. Maintains the list of current members and works with the electronic resources chair in the maintenance of an online membership directory. Coordinates social outings/mixers and undertakes membership recruitment efforts, with the assistance of a committee.

Responsible for convening a committee to solicit nominations for any vacant positions on the Board and presentation of those nominations at the annual business meeting.

Plans an annual conference and oversees all activities associated with it, including the formation of a program committee, the nomination of an associate program chair, calling program committee meetings, and issuing official communications for program participants. Serves as president as the need arises.

Oversees the publication of the Society’s newsletter and other Society publications. Responsible for publication initiatives undertaken by the Society.