Meeting Schedule

Society of North Carolina Archivists & North Carolina Community College Archives Association Annual Meeting
Elon University
March 18-20, 2020

Wednesday, March 18: Pre-conference workshops, Belk Library

Option 1: Archives 101: An Introduction to Archival Management

Instructor: Erin Lawrimore, University Archivist and Associate Professor, University of North Carolina at Greensboro Special Collections

Abstract: In this workshop, we will explore the basics of archival management. Topics covered will include the fundamentals of archival appraisal and acquisitions, arrangement and description, and reference and access. We will also discuss resources available to help North Carolina archivists gain control over their collections. The workshop is geared towards those working in smaller archival repositories and those who may not have had formal archival training.

Limit: 30 attendees
Cost: $20
Location: Belk Library, Elon University
Time: 9:00 a.m.-4:30 p.m.

Option 2: Radical Empathy in Archival Practice

Instructor: Kelly Wooten, Librarian, Sallie Bingham Center for Women’s History and Culture, Rubenstein Library, Duke University

Abstract: This participatory workshop inspired by Michelle Caswell and Marika Cifor's foundational text “From Human Rights to Feminist Ethics: Radical Empathy in Archives” will provide a forum for generating practical ways to "center radical empathy and obligations of care" in our own work as archivists. We will explore the question: What tools and resources do we have to develop and expand empathy in our places of work, for the communities we serve, and among our colleagues? The afternoon session will include a hands-on zine workshop to share and communicate the ideas and goals generated in this program.

Limit: 25 attendees
Cost: $20
Location: Belk Library, Elon University
Time: 9:00 a.m.-4:30 p.m.

Option 3: Introduction to Review, Appraisal and Triage of Mail (RATOM)

Instructor: Cal Lee (Professor, UNC School of Information and Library Science) and Camille Tyndall Watson (Digital Services Section Head, State Archives of North Carolina)

Abstract: This workshop will explore open-source software (OSS) tools and methods for libraries, archives and museums (LAMs) to identify email in born-digital collections, review email sources for sensitive or restricted materials, and perform appraisal and triage tasks to identify and annotate records. We'll specifically focus on products of the Review, Appraisal and Triage of Mail (RATOM) project’s use of machine learning to separate records from non-records, along with natural language processing methods to identify entities of interest within those records. In addition to gaining hands-on experience using the tools, participants will also learn about the rationale for their development, how they relate to other available software, and how processing of email can fit into larger digital curation workflows. We will conclude with a discussion of implications for participants in their own institutions.

Limit: 30 attendees
Cost: $20
Location: Belk Library, Elon University
Time: 9:00 a.m.-4:30 p.m.

6:00-8:00 p.m.
Happy Hour at Pandora’s Pies featuring a pop-up exhibit by Well Crafted NC
Light refreshments provided with food and drink available for purchase.

Thursday, March 19: Annual Meeting Day 1

8:15-9:00 a.m.

Registration and Breakfast
Location: Lakeside Meeting Rooms Terrace, Moseley Center

9:00-10:15 a.m.

Opening Keynote
Location: Koury Business Center, Room 101 the LaRose Digital Theatre
Speaker: Dorothy Berry,
Digital Collections Program Manager at Harvard's Houghton Library

10:20-10:45 a.m.

Morning Break and vendor showcase
Location: Lakeside Meeting Rooms Terrace and Lakeside 213, Moseley Center

10:45-12:00 noon

Concurrent Sessions

SESSION 1A: Panel Session
Location: Lakeside 212, Moseley Center

Letting Them Speak: Uncovering Hidden Stories of Campus Labor
Duke and UNC Chapel Hill recently worked on projects to surface stories of paid hourly laborers on their campuses—histories that are often overlooked and under-documented. A student-led project at Duke and a curated exhibition at UNC Chapel Hill serve as case studies for outreach and engagement and suggest ways that other institutions might support research into this topic.

Valerie Gillispie, University Archivist, Rubenstein Library, Duke University
Biff Hollingsworth, Collecting and Outreach Archivist, Southern Historical Collection, Wilson Library, University of North Carolina at Chapel Hill
Linda Jacobson, Keeper, North Carolina Collection Gallery, Wilson Library, University of North Carolina at Chapel Hill
Hannah Ontiveros, Ph.D. candidate in history, Duke University

Investigating Invisible Labor in University History through Archival Outreach
This presentation will focus on approaches to engaging researchers with the legacy of hidden labor in NC State University’s history. Examples from NC State history will reveal how the labor of women, people of color, non-academic staff, and other marginalized communities is often absent from the university’s documentary record, and will explore how outreach and teaching efforts can help render this invisible labor visible.

Virginia Ferris, Outreach and Engagement Program Librarian, Special Collections Research Center, NC State University Libraries

SESSION 1B: Panel Session
Location: Lakeside 214, Moseley Center

Crowdsourcing Interviews Transcription: State Archives of North Carolina's Women's Veterans Oral History Transcription Project
Presenters will explore challenges, successes, and lessons learned from operation of a pioneering crowdsourced oral history transcription project, Veterans Oral History Transcription Project, by the State Library of North Carolina and State Archives of North Carolina, from 2017 to 2019. Funded by a grant, the presenters will discuss the technologies utilized, the design of the webpage, interacting with the public for virtual transcription, user feedback, and challenges in facilitating such a project.

Matthew M. Peek, Military Collection Archivist, State Archives of North Carolina
Michael Millner, Systems Support Librarian at State Library of North Carolina

Crowdsourcing the Implementation of ArchivesSpace
Bennett Chapman presents on the implementation of ArchivesSpace at the Johnston County Heritage Center. The main focus of this talk will be successes and failures from Phase 1 in which collections were described at the collection level by volunteers and staff at the Heritage Center. Some time will be dedicated to discussing plans for phase 2 and phase 3 which aim to enlist the help of a wider variety of volunteers.

Bennett Chapman, Archivist, Johnston County Heritage Center

From stacks to screens: how archives move audio visual materials beyond research to reuse
The needs of many researchers such as documentarians, museum designers, artists, and students often extend beyond research to reuse. As archivist Melissa Dollman has noted, unlike authors of text-based work, those using archival AV materials rarely cite their sources explicitly, rendering the provenance and by extension the labor behind these processes invisible. This presentation will discuss the cross departmental collaboration that helps facilitate these makers’ complex and varied needs. Reflecting on these processes provides opportunities to develop best practices, while also making the labor of our institutions visible.

Aaron Smithers, Special Collections Research & Instruction Librarian, UNC Chapel Hill
Erica Titkemeyer, Project Manager and AV Conservator, UNC Chapel Hill
Anne Wells, Audiovisual Archivist, UNC Chapel Hill

12:00-1:30 p.m.

Lunch and annual business meeting
Location: Lakeside Dinning Hall

1:30-2:45 p.m.

Concurrent Sessions

SESSION 2A: Panel Session
Location: Lakeside 212, Moseley Center

Hidden Labor: Paraprofessionals in Special Collections
Panelists from three triangle area special collections libraries will discuss their paraprofessional work as it relates to the findings of a state-wide survey. This survey was administered to paraprofessionals working in special collections, university archives, and rare book rooms at colleges and universities across North Carolina to learn more about job description, function, and satisfaction amongst paraprofessionals working in the professional library world.

Jennifer Baker, Access Services Section Head, Research Services, David M. Rubenstein Rare Book & Manuscript Library, Duke University
Alison Barnett, Business Service Coordinator, North Carolina Collection at Wilson Special Collections Library, University of North Carolina at Chapel Hill
Cathy Dorin-Black, University Archives Specialist, Special Collections Research Center, North Carolina State University
Megan Ong, Serials Specialist, Wilson Special Collections Library, University of North Carolina at Chapel Hill
Lucy VanderKamp, Research Services Library Associate (Stacks Manager), David M. Rubenstein Rare Book & Manuscript Library, Duke University
Clara Wilson, Research Services Assistant, Special Collections Research Center, North Carolina State University

SESSION 2B: Panel Session
Location: Lakeside 214, Moseley Center

Revealing the Faces and Small Spaces of the NCCCAA
The North Carolina Community College Archives Association (NCCCAA) is a growing consort of institutions looking to preserve the history of Community Colleges in the state. This presentation will compare the beginning of the NCCCAA versus where many of the institutions are now. It will also address the collaborative process undertaken between the state, colleges, universities and the NCCCAA. We are an organization of Lone Arrangers and we would like to share our story with you.

Erin Allsop, Archivist, Central Piedmont Community College
W. Clark Adams, English and Communications Instructor, Randolph Community College
Stephanie Johnson, Instruction Librarian and Archivist, Fayetteville Technical Community College

Raising Archival Awareness in a Regional Studies Organization: The Appalachian Studies Case
This presentation describes how archivists led efforts to create a Special Collections Committee in the Appalachian Studies Association, as well as the Appalachian Curator, a newsletter highlighting the variety of archival collections in southern Appalachia. The Special Collections Committee was created to explore historical and current initiatives and programs and provide a forum for news and information about Appalachian archives. These efforts provide a model for increasing archival awareness in interdisciplinary or regional professional organizations.

Gene Hyde, Head of Special Collections and University Archivist, UNC Asheville
Liz Skene Harper, Special and Digital Collections Librarian, Western Carolina University

3:00-4:15 p.m.

Concurrent Sessions

SESSION 3A: Panel Session
Location: Lakeside 212, Moseley Center

Constructing a Purposeful Environment: High-Impact Practices and Student Experiential Learning
This presentation will consider how archives can improve student experiential learning through the lens of high-impact practices, and internships in particular. Presenters will examine the educational concepts behind these practices and explore important elements that make an internship high-impact. Drawing from their own experience, UNC-Wilmington Special Collections staff will discuss how they are transforming the student assistant position, improving repository workflows, and demonstrating value beyond the walls of the repository.

Rebecca Baugnon, Special Collections Librarian, UNC-Wilmington
Nicole Yatsonsky, Special Collections Library Specialist, UNC-Wilmington

Good Pirating: ECU Adds Value to Student Work Experiences
Libraries and archives have always relied heavily on student labor to keep the gears grinding. Frequently this has resulted in students doing menial and/or tedious tasks. While these are sometimes necessary, in ECU Special Collections we are intentionally working to increase opportunities for employment and internships to be more meaningful for students. This panel will discuss our efforts to add value to their work experiences while also ensuring the division’s needs are met.

Alston Cobourn, University Archivist, East Carolina University, "Overhauling Our Student Internship Program"
Dale Sauter, Manuscripts Curator, East Carolina University, "Modeling the IOWA Grow Program and Other Internal Practices Geared Toward Student Worker Success"
Kelly Spring, Access Archivist, East Carolina University, "Students, Data Analysis, and Information Management Systems"

SESSION 3B: Panel Session/Lightening Round
Location: Lakeside 214, Moseley Center

Preserving the Ephemeral: Issues in Music Conservation
The Cello Music Collections at UNCG constitute the largest single holding of cello music-related materials in the world. Music scores are a vehicle for perpetuating a performative art, but also carry narratives of the musicians who perform from them. Paper records the narrative of a musical score’s use and becomes evidence of the life of musicians. What should be repaired and what damage should remain as a witness to the history of the object’s use?

Suzanne Sawyer, Preservation Technician & MLIS Student, UNC Greensboro
Stacey Krim, Curator of Manuscripts, UNC Greensboro

Opening the Vault: How the Merge Project at UNC Charlotte Shed Light on Hidden Collections and Labor
To address the absence of published finding aids and the disjointed arrangement of university archives (UA) collections at UNC Charlotte, the Merge Project was developed in 2016. This ongoing project has led to public discoverability of UA materials with corresponding increased use, empowerment of reference staff, and demonstration of the value of processing labor. This session will explain the practical steps taken in implementing the project, including challenges faced and benefits reaped along the way.

Olivia Eanes, Reading Room and Archives Assistant, J. Murrey Atkins Library Special Collections and University Archives, UNC Charlotte

Mill Town Blues: What can we learn from the Marion Manufacturing Records?
Marion Manufacturing was one of several textile mills in western North Carolina at the turn of the twentieth century. It produced its first textiles on July 8, 1910. By the 1920s, the mill employed over 600 people. It was also the site of a 1929 strike in which 6 textile workers were killed. The Marion Manufacturing Records contain approximately 4,200 employee cards with names, birthdates, hometowns, height, weight, education, former employment and jobs held at the mill. Why did some employees stay for years while others drifted in and out? What were the causes of intermittent mill workers? The Marion Manufacturing Records are representative of the state’s industrial heritage and the records of the laborers provide unique insight into the demographics of the workers during the 1940s and 1950s. The speaker will provide a history and overview of this labor-related collection and show examples of information gleaned from it.

Sarah Downing, Western Regional Archives.

4:30-6:00 p.m.

Reception, Poster Presentations, and Awards Ceremony/Poster
Location: Moseley Center, downstairs (kitchen and area surrounding it)

Awards Ceremony will begin at 4:30 p.m. Drinks will be served beginning at 5:00 p.m. Poster presentations will be up until 6:00 p.m.

1. How long does it take to catalog a rare book? A benchmarking study (Jessica Janecki, Rare Materials Cataloger, David M. Rubenstein Rare Book and Manuscript Library, Duke University)

2. Crystal Lee Sutton The "Real" Norma Rae (Colleen Macklin, Archivist for the Crystal Lee Sutton Collection, Alamance Community College)

3. Somebody Knows: Engaging Readers by Sharing Unique Stories About Lost Institutional Histories (James Stewart, Archives & Special Collections Librarian, North Carolina A&T State University)

4. The Kingswood K-12 Alternative School Project: Providing Additional Educational Opportunities for Students and Teachers (Rebecca Petersen May, Ashelee Gerald Hill, Finley Trent, Melde Rutledge, & Tanya Zanish-Belcher, ZSR Library, Wake Forest University)

5. A Code of Ethics for Archival Instruction Sessions (Amy McDonald, Assistant University Archivist, Duke University Archives and Kate Collins, Research Services Librarian, David M. Rubenstein Rare Book & Manuscript Library)

6. The Role of the Archives in Celebrating Laupus Library’s Golden Anniversary (Layne Carpenter, Archivist, Laupus Health Sciences Library, Eastern Carolina University)

7. Take a break with UA: Unmasking the faces of records management labor across campus (Pamela Mason, Records Analyst, UNC Charlotte)

8. The Nature of Play: Incorporating Video Games and Tabletop RPGs into Special Collections Libraries (Katherine Widner, Student, UNC Greensboro)

9. Black Studies Protests: Elon University's Journey Towards a Black Studies Curriculum (Emily Lange, Student, Elon University)

10. To the Internet and Beyond: Managing Oral Histories in Digital Spaces (Ashelee Gerald Hill, Processing Archivist, Wake Forest University and Jessica Wilson-Saia, Digital Scholarship Developer, Wake Forest University)

6:00-7:00 p.m. (Optional)

Tour of Belk Library & Archives
Location: Belk Library

7:00 p.m.

Dinner in Elon
Gather with other SNCA Conference participants and organizers at one of four Elon restaurants:

The Root Trackside (American Fair) ,
Tangent Eat-Bar (Tacos),
Mediterranean Deli & Bakery (Middle Eastern, Greek),
Pandoras Pies (Pizza & Salad),
*Those interested in exploring a statewide ArchivesSpace interest group will meet over
dinner, a sign up sheet with information will be placed at the registration table.

Friday, March 20: Annual Meeting Day 2

8:15-9:00 a.m.

Registration and Breakfast
Location: Lakeside Meeting Rooms Terrace, Moseley Center

9:00-10:15 a.m.

SESSION 4A: Panel Session
Location: Lakeside 212, Moseley Center

Queering Southern Archives: Labor, Representation, and Repair
This panel explores the importance of hiring and supporting queer and gender-diverse archivists, but also addresses how queer labor is exploited in the name of “diversity”. It discusses ways that archivists are currently building and engaging more inclusive collections and emphasizes the critical role of approaching this work with intersectionality. Finally, it provides a forum on discussion of how archivists can show up for and amplify queer voices as a radical act of love and support for colleagues, faculty, students, and communities.

Libby Coyner, Archivist, Elon University
Luis Garay, Director of the Gender and LGBTQIA Center, Elon University
David Gwynn, Digital Projects Coordinator and Associate Professor, University of North Carolina Greensboro
Stacey Krim, Curator of Manuscripts and Assistant Professor, University of North Carolina Greensboro
Nikki Thomas, Archivist for Collection Management, University of North Carolina Charlotte

SESSION 4B: Panel Session
Location: Lakeside 214, Moseley Center

Parts and Labor: Looking Under the Accessioning Hood at UNC-Chapel Hill
At Wilson Library, accessioning labor is increasingly visible because accessioning is all our work. In our accessioning model, responsibilities are distributed among specialists across departments. We come together in weekly office hours convened by an accessioning archivist to make collection materials useable in the research room and discoverable online in one pass. In this session, specialists in pre-accessioning, accessioning, curatorial, electronic records, and research and instruction will describe workflows and perspectives behind each accession.

Nancy Kaiser, Technical Services Archivist, UNC Chapel Hill
Dawne Howard Lucas, Technical Services Archivist, UNC Chapel Hill
Matt Turi, Manuscripts Research and Instruction Librarian, UNC Chapel Hill
Clare Carlson, Graduate Research Assistant for University Archives, UNC Chapel Hill
Gillian McCuistion, Graduate Student Assistant in the Southern Historical Collection, UNC Chapel Hill

10:30-11:45 p.m.

Concurrent Sessions

SESSION 5A: Lightning talk
Location: Lakeside 212, Moseley Center

What Goes Where: Collecting Policies, Advocacy, and Permanent Records
The State Archives and State Library of North Carolina offer varied resources and assistance. This panel discussion will explain the collecting policy and overall mission of each and how they can support the work of librarians and others within the NC community college system as well as lone arrangers in small government agencies. It will also provide models of collecting policies, preservation techniques, and advocacy strategies to encourage the development of archives in new institutions.

Courtney Bailey, Records Analyst, State Archives of North Carolina, “Diamonds in the Rough: Identifying Historical Records”
Denise Jones, State Publications Clearinghouse Liaison, State Library of North Carolina, “Keeping it Forever: State Publications Repository”

Archival Advocacy Across the Spectrum
This panel discussion will highlight the need for greater advocacy at all levels and what local, state, and national resources are available to all institutions.

Erin Allsop, Archivist, Central Piedmont Community College
Sarah Koonts, Director of Archives and Records, State Archives of North Carolina, NC Department of Cultural and Natural Resources

Putting the "Out" in Outreach: Engaging Nontraditional Partners in Archival Instruction
The Outer Banks History Center, a regional unit of the State Archives of North Carolina, has recently expanded its archival instruction program to involve nontraditional partners: K-12 homeschool students, community college students, and distance learners at NC colleges. This session will discuss innovative approaches to instruction with these partners, ideas for outreach and making connections outside the repository, and unique approaches to bringing primary sources out of the archives and into the classroom.

Samantha Crisp, Curator and Site Manager, Outer Banks History Center

SESSION 5B: Panel Session
Location: Lakeside 214, Moseley Center

Discovering and Assessing the Impact of Hidden Labor
Libraries do hard work so patrons don't have to. However, the effect of this hidden labor on the workplace may go unexamined. As a result of research into an Institutional Repository, alongside a coincidental series of issues with our reference and scheduling software, we provide a case study in what this hidden labor can look like, how it can burden library staff, and how our library assessment project offers a model for equitable labor distribution.

Jesse Akman, Science Research Librarian, Elon University
Jerry Waller, Digital Collections and Systems Librarian, Elon University
Vicki Siler, Electronic Resources Librarian, Elon University
Angela Wacker, Assessment and User Experience Librarian, Elon University

Creating and Sustaining Institutional Equity for Contingent Workers
Drawing on their experiences working on grant-funded projects in special collections, Eli Brown and Alyssa Robinson discuss the effect of contingent positions on the people who inhabit those positions and the work that special collections are able to accomplish. They will contextualize their remarks in the recent white paper “Collective Responsibility: Seeking Equity for Contingent Labor in Libraries, Archives, and Museums.”

Eleanor Brown, Head, Special Collections Research Center, NC State University Libraries
Alyssa Robinson, Digital Projects Libraries, Special Collections Research Center, NC State University Libraries

12:00-12:30 p.m.

Conference Closing Conversation
Location: Lakeside 212, Moseley Center

12:30 p.m.

Lunch on your own

2:00 p.m.

Optional Tours

Option 1: Replacements
Address: 1089 Knox Road, McLeansville, NC 27301, ExitI85/40 Exit 132
Cost: Free
Space limit: No limit

Option 2: Charlotte Hawkins Brown Museum / Palmer Memorial Institute
Address: 6136 Burlington Road, Gibsonville, NC 27249
Cost: $2.00 suggested donation at door
Space limit: 30

Option 3: Glencoe Textile Museum
Address: 2406 Glencoe Street, Burlington, NC 27217
Cost: $3.00 suggested donation at door
Space limit: 30