2020 Annual Meeting Update

The SNCA Executive Board held a Zoom call last Thursday to discuss the annual meeting. I am providing a few quick updates, with more information to follow soon. 

2020 Annual Meeting: Due to the uncertainty surrounding the COVID-19 pandemic, the Executive Board has decided to cancel this year’s meeting instead of postponing it and trying to reschedule for later this year. We look forward to seeing everyone at the 2021 annual meeting.

***The program committee for the 2020 Annual Meeting will contact session chairs regarding options for sharing presentations in lieu of presenting at the annual meeting.***

Refunds: SNCA Treasurer Sean Mulligan is in the process of issuing refunds. Approximately half of the refunds have been processed. If you have any questions, please contact Sean at treasurer@ncarchivists.org.

Annual Business Meeting and Short Program: In adherence to our constitution and bylaws, we plan to hold a virtual annual business meeting and a short program for our organization in May. Stay tuned for more details.

Election Results: Thank you to everyone who voted in our recent election. The winners are:

Treasurer: Erin Gallagher, State Archives

Publications Chair: Bari Helms, Reynolda House

Vice President /Programming Chair: Nathan Saunders, UNC Wilmington

Archives Month Chair: Hope Ketcham Geeting, Duke University

Member at Large (RAAC Representative): Courtney Bailey, State Archives

Member at Large (New professional/student member): Ashley McGhee Whittle, UNC Asheville

Erin, Bari, Nathan, Hope, Courtney, and Ashley will begin their terms on May 1. Thank you to outgoing board members Sean Mulligan, Jennifer Coggins, Kelly Wooten, Colin Reeve, and Leah Kerr.

Awards:  Award winners who would have been recognized at our annual awards ceremony will be recognized during the annual business meeting and on SNCA’s website and social media channels.

Stay connected!: Please take care, stay sane and safe, and let us know if there’s anything we can do to help.  Share ideas on library/archives/museum work from home, tips you are using to balance life, or whatever else via our listserv. 

On behalf of the SNCA Executive Board,

Dawne Howard Lucas

President, Society of North Carolina Archivists

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2020 Annual Meeting Canceled Due to COVID-19

Due to the governor's emergency declaration and a growing number of institutions prohibiting non-essential travel, I regret to inform everyone that next week's meeting and workshops are now canceled.

All meeting and workshop registrants will receive registration refunds from SNCA, but please be patient. Refunds should start being issued next week. Registrants who reserved hotel rooms should be able to recover all or most of their hotel costs. Please contact the hotels directly to discuss refund options.

The SNCA Executive Board is discussing options for how to proceed, but we do not have solid answers at this time. This is an unusual and fast-changing situation. Stay tuned.

Thank you to the 2020 Annual Meeting Program Committee and all of the scheduled participants and volunteers who worked hard to plan this year's meeting. I am confident that if not for such unforeseen circumstances, next week's meeting would have been well-organized, successful, and inspiring.

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Newly accessioned collections at the East Carolina Manuscript Room

Contributed by Dale Sauter

#1361 Dig and Delve Garden Club of Greenville, North Carolina Records

This collection contains minutes (1961-1970, 1999-2005, 2013-2014, 2016-2017) for the Dig and Delve Garden Club of Greenville, North Carolina.  Also included are the constitution and bylaws, correspondence, and loose minutes for one meeting in 1975 and one in 1994.

#1363 Lt. Commander Godfrey Cheshire, Jr., Papers

This collection (1942-1999) contains papers related to the World War II service of Lt. Commander Godfrey Cheshire, Jr., in the Pacific Theatre aboard the USS Harold C. Thomas (DE-21), for which he was the commander for a year. Included are photocopies of the ship’s logs for the USS Harold C. Thomas, correspondence (1990-1992) with the Destroyer Escort Commanding Officers Association about reunions, Cheshire’s military records (1942-1945, 1947), photocopies of clippings and articles about the Thomas and other DEs, photocopies of certificates, photographs, and DVDs containing oral history interviews of Cheshire by family members.

#1364 Walter B. Jones, Jr., Papers

This collection contains the congressional files for U.S. House of Representatives member Walter B. Jones, Jr., who represented the 3rd Congressional District of North Carolina from 1995 until his death in 2019.  Included are files, scrapbooks, media, and electronic files.  The electronic files were created by his staff and included speeches, correspondence, articles, promotional material, notes, and videos for the years 2005-2018.

#1365 NC Northeast Commission Records

This collection (1997-2014) contains financial documents in chronological order and marketing, client, and other files organized by subject or county related to the sixteen North Carolina counties represented by the NC Northeast Commission. In 2014, the NC Northeast Commission merged into NCEast Alliance.

#1369 Mary E. Tatum Collection

This collection contains unrelated material belonging to Mary E. Tatum. Included are 108 Chatham County, North Carolina, warrants (1804-1840); 2 Onslow County, North Carolina, grants (1788, no date); and 1897 financial receipt with 4 handwritten medicinal cures by Wyley M. Cates of Teer and Alamance County, NC, and print ads for his cures.

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JCAS article by NC archivists

Our colleagues at UNC Greensboro (and now University of Wisconsin-Whitewater for Jennifer) have a piece that was published in the Journal of Contemporary Archival Studies:

McCarty Smith, Kathelene; Gwynn, David; Koelsch, Beth Ann; and Motszko, Jennifer (2019). "“Who’s Driving the Bus?” or How Digitization Is Influencing Archival Collections," Journal of Contemporary Archival Studies: Vol. 6, Article 28. Available at: https://elischolar.library.yale.edu/jcas/vol6/iss1/28


Archivists who work directly with unique collections, as well as librarians and other professionals who coordinate digitization, generally agree that access should be prioritized. However, each group has its own goals, standards, and timelines that may conflict with those of their colleagues. The push to maximize access to collections may, in some cases, go so far as to influence collecting policies. Is the lure of rapid digitization affecting best practices of arrangement and description? If online access to the collections is the ultimate goal, and if each stakeholder has a different perspective on how best to accomplish this, who decides how to proceed? These questions led the archivists and digitization librarian at a midsize state university library to ask, “Who is driving the bus with respect to digitizing archival collections?” This question will be explored through the experiences of three digitization initiatives at the library, each of which involved a different aspect of collaboration between archivists and a digitization librarian.

Let me know of other scholarship I can help publicize within the SNCA community.

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February 24th History of Medicine lecture at ECU

Contributed by Marlena Rose

On February 24 at 4:30PM, East Carolina University’s Laupus Library will host “Emma Dupree, Pitt County Herbalist,” a lecture given by Alex Albright, MFA, English (retired ECU professor). This lecture is part of the Ruth and John Moskop History of Medicine Lecture Series and is hosted by the Medical History Interest Group.

Albright will provide an overview of the life and work of Emma Dupree, who was the subject of the 1979 ECU film Little Medicine Thing: Emma Dupree, Herbalist. Born in 1897 along the Tar River, Dupree was known as "that little medicine thing" because of her understanding of herbs at an early age. As an elderly woman, she shared much of her knowledge of the medicinal properties of native plants with physicians and medical anthropologists. Dupree received the Brown-Hudson Award from the North Carolina Folklore Society in 1984 and the North Carolina Heritage Award in 1992. She died just shy of her 100th birthday, in 1996.

Emma Dupree lecture poster

Alex Albright retired in 2018, after 37 years teaching in the ECU English department. He and his wife, Elizabeth, are proprietors of Fountain General Store, in Fountain, North Carolina, where they have lived for nearly 20 years. Alex's 2013 book, The Forgotten First: B-1 and the Integration of the Modern Navy, was a finalist for the Montaigne Prize. Among his most recent articles is "Langston Hughes in Reno," published in Nevada History in 2019.

This event is free and open to the public. Refreshments will be provided. The lecture will also feature a pop-up display.

For directions and parking information, visit: https://hsl.ecu.edu/about/directions/

RSVP on Facebook:  https://www.facebook.com/events/190849382275648/

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2020 C. David Jackson Memorial Student Scholarship Award Recipients

Contributed by Stephanie Barnwell

The Education Committee is pleased to announce Sarah-Esther Belinga, Carolyn Welker, and Taylor Wolford as the recipients of the 2020 C. David Jackson Memorial SNCA Student Scholarships. Their awards cover registration and expenses related to attending the 2020 SNCA Conference in Elon, NC.

Sarah-Esther Belinga is a second-semester MLIS student at UNC Greensboro. She found her place in the archival field after collaborating with several repositories in the Winston-Salem area. Presently, Sarah-Esther is a graduate instructional assistant for two undergraduate LIS classes. She also volunteers in Special Collections and University Archives at Jackson Library at UNCG. Sarah-Esther's passion lies in community-focused instruction and information literacy.

Carolyn Welker is currently pursuing her MA in Library Science at UNC Chapel Hill. She works as a graduate research assistant at the Stone Center Library, helping patrons with reference requests and curating mini-exhibits. She has previously worked for Costar, an historical clothing archive on the UNC campus, as well as Given-Tufts Memorial Archive in Pinehurst, NC. She is interested in community archiving and would love to work with minority communities in the South. In her free time, she loves to travel and read.

Taylor Wolford is a Library Associate for the Special Collections Research Center at NC State University. She works in technical services, processing manuscript collections and born-digital content. Currently, Taylor is finishing up her MA in Public History at NC State University while working toward a MSLS degree at UNC-Chapel Hill. After graduation, she intends to pursue a career working with military collections and veteran communities. She is particularly interested in documenting and preserving the stories of underrepresented populations in the military.

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New Assistant Professor and Curator of Manuscripts at UNCG

Contributed by Hollie Stevenson-Parrish

Stacey Krim photoStacey Krim has worked for UNC Greensboro’s University Libraries since 2007. Most recently, she became assistant professor and curator of manuscripts. In 2011, Krim was assigned to take over curatorial responsibilities for the Cello Music Collection in the Martha Blakeney Hodges Special Collections and University Archives, including archival processing, research support, donor relations, collection development, instruction, community outreach, and marketing.

Krim has experience working in both public and technical services in public and academic libraries. She received her MA in anthropology in 2006 from East Carolina University and her MLIS from UNCG in 2008.

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2020 SNCA Annual Meeting Details

Uncovering the Hidden Labor and Faces of the Archives

Pre-conference workshops: Wednesday, March 18, 2020

Conference programming: Thursday, March 19-Friday, March 20, 2020

Registration Rates

  • SNCA Member (Early bird: by March 1): $65
  • Non-member (Early bird: by March 1): $75
  • Student SNCA Member: $40
  • Student Non-member, Volunteers, and Retirees: $45 
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Weighing Anchor

Contributed by Kelly Spring

[This is the 7th in a series -- see also the 1st and 2nd and 3rd and 4th and 5th and 6th installments about ECU's migration to ArchivesSpace.]

Commandeering a ship can be a complex, difficult, and risky business. As pirates you’d think we’d prefer our migration to be a hit-and-run raid of data and turn-key solutions. Not us! Instead, we chose to survey our crew for their functional requirements and scout the shipping lanes for design inspiration. After months of testing the rigging, stockpiling sea biscuits, trimming out the galleries, and checking the jackstays, our new public user interface is under full sail!

ECU Libraries Collection Guides

Users will be quick to get their sea legs with new features such as the unification of all ECU Libraries archival collections, improved ease of use, highlighted search results, and even a little user-friendly humor.

About ECU Collection Guides

But we didn’t stop at keel depth. Our interface includes a custom-built request system taking our project all the way to the crow’s nest!

Earhart Collection bib record

In addition to requesting archival material, the in-house request system allows users to request Special Collection’s rare books as well as non-circulating material in the North Carolina Collection directly from the library catalog.

ECU Request for Onsite Use

Curious about the code at the helm? On the public user interface, our EAD publication looks like a standard Carolina Two-Step: Export from ArchivesSpace, publish to the interface. Don’t be fooled, though, pirate tricks are running in the background! One bit of code programmatically matches component unique identifiers against digital objects, while another bit lets the interface talk to our authorities database to pull names and subjects as linked data.

ECU Libraries Name Authority

In our request system, the program queries ArchivesSpace for the location codes of top containers to generate call slips. The system also includes the ability to request material down to the item-level using the component unique identifier. This feature is invaluable when tracking through processes such as conservation, digitization, or exhibition! For example, the material being tracked below is folder c from collection 0323, box 2b.

ECU Active Components

Have a look around, mateys, and let us know what you think! Email your comments to springk18@ecu.edu.

The address for our public user interface is https://digital.lib.ecu.edu/special/ead/.
You can pillage our code at https://github.com/ECULibraries/ead-frontend.


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New Interim Head of the Martha Blakeney Hodges Special Collections and University Archives at UNC Greensboro

Contributed by Hollie Stevenson-Parrish

Kathelene McCarty Smith photoKathelene McCarty Smith has been appointed interim head of UNC Greensboro’s Martha Blakeney Hodges Special Collections and University Archives following the departure of Keith Gorman in 2019. Smith is an assistant professor in University Libraries and, until this appointment, served as instruction and outreach archivist. She earned a BA in history and an MA in art history from Louisiana State University. She also holds a master’s degree in library and information studies from UNCG. Smith’s research has involved the role of academic libraries in fostering life-long learning, primary source outreach in the K-12 community, and the mobilization of North Carolina’s women’s colleges during World War I.

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